Takeaway: Preparing for a presentation means rehearsing your material — but it also means making sure you have all the items you need for a glitch-free delivery.
A good presenter has a mental bag of tricks to rely on. In fact, the presenter is the presentation. Add a powerful visual element, such as a PowerPoint show, and you can’t go wrong… until something goes wrong. A presentation kit with most of the following items could help you quickly recover from or even avert a disaster.Note: This list is also available as a PDF download.
1: The presentation accessories
Many things you’ll want in your kit are specific to the presentation at hand. The following items belong on your checklist, even though the tangibles will change with each presentation:- Handouts for the audience
- A printout of your presentation and notes using large fonts (for you)
- A backup copy of the presentation on CD or thumb drive
- A map of the conference room and your layout design
- Evaluation forms
- Contact information for the site’s technical support personnel
2: The equipment
Your laptop is an obvious choice, but a few other vital pieces of equipment might be easy to forget. Be sure to pack the following:- Projector and replacement bulb
- Mouse and mouse pad
- Remote (the ones with the built-in laser pointer are nice)
- Microphone
- Headphones (if you use them)
- Appropriate cables, including a dual mini plug if you use a boom box for sound (#9)
- Video adapter (many projectors want VGA) if your laptop doesn’t output VGA
3: Electrical access
One extension cord is probably enough if you also have a power strip (carry at least one). The cord’s length is up to you, but the longer the better. Just be prepared to secure it (#5) and stow the coiled up excess in a safe spot, perhaps under your table or on a podium shelf. Also carry a plug adaptor; older buildings still have two-prong outlets.4: A battery of batteries
Carry a second battery for your laptop, even if yours is new and promises a long life. (They all do.) The day you don’t have the extra is the day your battery will die and an electrical source won’t be handy. Better yet, invest in a universal power supply; they’re cheap and getting smaller and lighter.You’ll also want an extra set or two of batteries for every battery-powered device you use. Take inventory and have plenty of extras on hand. If your client or conference room staff agrees to supply these devices, ask if they also supply fresh batteries.